Glossary of Japanese paperwork

The words you see on your payslip, in city hall letters, in your work contract and on your tax return. For each one: what it is, when you see it and what to do.

Pay and payslip Taxes Insurance and pension Work City hall and visa Freelancers

Pay and payslip

給与明細payslip 基本給base salary 残業手当overtime pay 通勤手当commuting allowance 総支給額gross pay 控除deduction 手取りtake-home pay 賞与bonus 深夜手当night shift pay 時給hourly pay 最低賃金minimum wage 有給休暇paid leave

Taxes

所得税income tax 住民税residence tax 源泉徴収tax withholding 源泉徴収票withholding tax slip 年末調整year-end adjustment 確定申告tax return 還付申告tax refund claim 還付金tax refund 扶養控除dependent deduction 扶養控除等申告書dependent declaration form 配偶者控除spouse deduction 基礎控除basic deduction 医療費控除medical expense deduction 社会保険料控除social insurance deduction 生命保険料控除life insurance deduction 地震保険料控除earthquake insurance deduction 保険料控除申告書insurance deduction form 控除証明書deduction certificate ふるさと納税hometown tax donation 課税証明書income and tax certificate 納税証明書tax payment certificate 非課税tax-exempt 特別徴収residence tax taken from pay 普通徴収paying residence tax yourself 納付書payment slip 税務署national tax office e-Taxonline tax filing マイナンバーMy Number 消費税consumption tax 国外居住親族dependent abroad 督促状overdue notice

Insurance and pension

社会保険social insurance 健康保険employee health insurance 国民健康保険National Health Insurance 厚生年金employee pension 国民年金National Pension 雇用保険unemployment insurance 労災保険workers' accident insurance 介護保険nursing care insurance 資格確認書health insurance eligibility card 基礎年金番号basic pension number ねんきん定期便pension statement 脱退一時金pension lump-sum withdrawal payment 国民年金保険料免除National Pension exemption 標準報酬月額standard monthly pay bracket 被扶養者insured dependent 高額療養費high medical cost cap 傷病手当金sickness allowance 出産育児一時金childbirth lump-sum payment 育児休業給付金childcare leave benefit 子ども・子育て支援金child support contribution iDeCoindividual pension plan

Work

雇用契約書employment contract 労働条件通知書working conditions notice 就業規則work rules 正社員regular employee 契約社員contract employee 派遣社員agency worker パート・アルバイトpart-time work 退職届resignation letter 離職票separation notice 失業保険unemployment benefits ハローワークpublic employment office 在職証明書certificate of employment 退職金severance pay 解雇dismissal by the company 労働基準監督署labor standards office 試用期間probation period

City hall and visa

住民票residence certificate 在留カードresidence card 在留資格status of residence 在留期間更新visa renewal 転入届moving-in notice 転出届moving-out notice 印鑑登録seal registration 市役所city hall マイナンバーカードMy Number Card 児童手当child allowance 永住許可permanent residence 身元保証人personal guarantor

Freelancers

個人事業主sole proprietor (freelancer) 開業届business start notice 青色申告blue return インボイスqualified Invoice 登録番号Invoice registration number 請求書invoice 領収書receipt 経費business expenses

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Self-service tool. Results are estimates based on official tables. They do not replace advice from the responsible public office.
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